Senior Officer, Event Team Lead

British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and other UK universities. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor and is also recognised with a University-wide accreditation from the UK’s Quality Assurance Agency (QAA).

BUV has three main brand drivers:

• Offering accredited British and international higher education and training in Vietnam.
• Providing 5-star university campuses, learning spaces, and services.
• Including a Personal and Social Growth (PSG) Program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for both undergraduate and postgraduate programmes. Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

Students study at BUV’s award winning campus in the Ecopark township near Hanoi. With its state-of-the-art teaching and learning facilities and an iconic design, BUV is recognised as one of the best educational environments in Southeast Asia.

POSITION PURPOSE

The Senior Officer, Event Team Lead will oversee the planning, coordination, and execution of all university events, ensuring they align with the institution’s strategic goals and enhance its reputation. This role will focus on delivering high-quality events that engage stakeholders, promote the university’s brand, and support key initiatives. The Senior Officer will work closely with various departments to ensure seamless event execution and will lead a team of event coordinators to achieve excellence in event management.

AREAS OF RESPONSIBILITY

1.     Event Planning and Coordination:

• Develop and implement comprehensive event plans, including timelines, budgets, and resource
• Coordinate with internal and external stakeholders to ensure all event requirements area
• Oversee the logistics of event setup, execution, and teardown, ensuring all aspects run

2.     Team Leadership and Management:

• Lead and mentor a team of event coordinators, providing guidance and support to ensure high
• Assign tasks and responsibilities to team members, ensuring efficient workflow and
• Foster a collaborative and positive team environment, encouraging professional growth and

3.     Stakeholder Engagement:

• Collaborate with academic departments, student organizations, and external partners to plan and execute events that meet their needs.
• Build and maintain strong relationships with vendors, sponsors, and other external
• Ensure clear and effective communication with all stakeholders throughout the event planning

4.     Event Marketing and Promotion:

• Develop and execute marketing strategies to promote events and maximize
• Liaise with Brand and Marketing team to utilize various channels, including social media, email, and traditional media, to reach target audiences.
• Monitor and analyze the effectiveness of marketing campaigns, making adjustments as

5.     Budget Management:

• Develop and manage event budgets, ensuring cost-effective use of
• Track expenses and ensure all financial aspects of events are handled accurately and
• Provide regular budget reports to senior management, highlighting any variances and proposed

6.     Continuous Improvement:

• Evaluate the success of events through feedback and performance
• Identify areas for improvement and implement changes to enhance future
• Stay informed of industry trends and best practices in event

POSITION SPECIFICATIONS

COMPETENCIES (knowledge, skills, and abilities)

Essential

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related
• Proven experience in event planning and management at a senior
• Strong leadership and team management
• Project management skills with experience handling multiple events and
• Strong organizational and problem-solving

Desirable

• Master’s degree in Event Management, Hospitality, or related
• Experience in higher education event management or a similar
• Familiarity with event management software and
• Ability to collaborate with cross-functional teams and external
• Excellent communication and interpersonal

COMPETENCIES (behavioural)

Essential

• Strong leadership and mentoring skills to foster team growth and
• Excellent collaboration and relationship-building abilities across
• Adaptability to adjust strategies based on changing
• Integrity and professionalism in upholding the university’s values and managing
• Accountability for event outcomes and timely project

Desirable

• Creative problem-solving and innovative thinking in event
• Ability to influence and negotiate with internal and external
• Cultural awareness and sensitivity in working in a multicultural

Interested candidates should prepare an up-to-date CV and application letter indicating for which position you are applying. Please then select SUBMIT YOUR CV button on our JOBS AT BUV webpage or email to hr@buv.edu.vn. We will invite short-listed candidates for interviews. Recruitment will remain open until the position is filled.

EQUAL OPPORTUNITIES AND DIGNITY AT WORK POLICY

All staff are expected to understand and enact the University’s commitment to ensuring equality and diversity in all activities. This commitment is enshrined in the BUV mission statement and our core values.

Every member of staff has a responsibility to ensure colleagues are treated with dignity and respect. The University is committed to creating a work environment for all staff that is free from harassment, intimidation and any other forms of bullying at work, where everyone is treated with dignity, respect and professional courtesy.

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